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Phone:
(336) 599-9248

 

 

 

 

 

 

COMMITTEES

Properties and Space

            The purpose of this committee is to assist the church in the care of all its properties and buildings; to study and recommend the use of space and furnishings as it relates to church programs and activities; to study the need and recommend acquiring property –and creating space; and to administer the work assigned to the committee.  An organizational meeting between October 1 and December 1 is recommended and additional meetings as needed.

  • Inspect all church properties periodically and maintain an inventory of all equipment and furnishings
  • Conduct annual evaluation of space allocation and recommend any space relocation.
  • Seek new space as needed (rent, borrow, etc.) to provide for continued growth.
  • Work with church missions committee to acquire and maintain property and space for any possible mission purposes.
  • Recommend to personnel committee the employment, training needs, and supervision needs of maintenance personnel.
  • Develop and recommend policies and procedures about maintenance, insurance, and use of buildings, properties, and space.
  • Prepare for the stewardship committee the recommendations for maintenance budget on all properties and administer budget.

·         Assist church in arranging, equipping, and administering adequate worship space.

·         Assist church in determining needs, acquiring property, and administering parking spaces.

·         Assist church in selecting and maintaining proper and adequate furnishings for programs.

·         Promote the conservation of energy and other natural resources, which are used in the operation of the church facilities.

·         Recommend to the church the appointment of a church survey, planning, and building committee when the needs of the church call for new buildings or renovation of existing buildings.

·         Seek bids from reputable contractors, suppliers, etc. and make recommendations to the church for repairs and maintenance of the buildings heating/cooling systems, plumbing, wiring, painting, roofing, etc.

·         Arrange for all normal maintenance of grounds such as lawn care, sidewalks, snow removal and parking lot.

·         Keep accurate records in the form of a journal of actions taken and dates of actions regarding the church properties and space.

 

Transportation

            This committee is responsible for the tasks listed below.  Any concerns about church sponsored transportation should be directed to the transportation committee.  An organizational meeting between October 1 and December 1 is recommended and additional meetings as needed.

  • Oversee the use of all church owned vehicles of transportation.
  • Assist in the development of policies with ministry groups regarding the use of vehicles.
  • Supervise the use of those transportation funds allocated in the budget.
  • Responsible for overseeing regular maintenance of the vehicles.
  • Assess any need for repair and be responsible for seeing that the total upkeep of the vehicles.
  • Responsible for keeping an updated list of authorized drivers and has that list available in the church office.

 

Stewardship

            The purpose of the Stewardship Committee is to recommend to the church an overall stewardship plan by developing an understanding of and commitment to the biblical teachings of stewardship.  It is also responsible for the financial affairs of the church. The specific duties are:

  • Recommend an annual budget to the church
  • Assess periodically the church’s financial condition and make recommendations.
  • Discover ways to promote education of and commitment to, the biblical teachings of stewardship and recommend specific activities for an annual calendar of stewardship.
  • Promote financial stewardship among members of the church.
  • Maintain an ongoing file and keep accurate records of all meetings where this committee votes upon policies and procedures affecting the operation of the church.

This committee requires about 20 hours of work during the year and is especially busy during budget time (July-October).

 

Nominating

            The church elects the nominating committee annually for a three-year period.  Two members rotate off each year and must be off one year before returning to the nominating committee.  The Nominating Committee chairperson must submit the Sunday School report to the Deacons and full church in August of each year and the Church committees in September.  This committee must be called on any time during the year to fill vacancies but most of the work is done between May and August.

  • The nominating committee and pastor nominate the Sunday School Director.
  • It is the responsibility of the nominating committee to nominate the Sunday School Department Directors and teachers.
  • The Sunday School Council may assist by making the initial contact with present Sunday School workers to see if they will serve another year and report back to the Nominating Committee.  The Sunday School Council may also recommend to the Nominating Committee workers to fill any additional vacancies.
  • The youth director selects the Youth Council Advisory Committee and the Youth Council with the help of the youth department director.
  • The Chancel Choir members nominate the choir officers.
  • The Woman’s Missionary Union nominates the WMU officers
  • The Brotherhood nominates the Brotherhood officers.

 

 

Personnel

            This committee works with the church staff to fill positions as needed by the church.  This committee meets once a quarter as called by the chairperson.  During budget times several meetings are scheduled to discuss salary recommendations to the stewardship committee.

  • Survey the need for additional church staff positions.
  • Prepare and update as necessary job descriptions for all employee personnel.
  • Prepare and maintain an organizational manual relating to church employed personnel.
  • Recruit, interview, and recommend to the church newly employed personnel according to established church policy and staff criteria.
  • Develop and recommend a salary schedule and benefits plan for employed personnel
  • Develop and recommend personnel policies and procedures.
  • Establish and implement a system of evaluation for employees.
  • Confer annually with each employee prior to budget recommendations.
  • Maintain an ongoing file and keep accurate records of all meetings where this committee votes upon policies and procedures affecting the operation of the church.

 

 

Missions

            The purpose of the Missions Committee is to lead the church in fulfilling its responsibility to carry out The Great Commission as recorded as recorded in Matthew 28: 19-20.  An organizational meeting between October 1 and December 1 is recommended and additional meetings as needed.  Duties are:

  • Make studies, gather data, identify needs, and maintain an ongoing list in order to recommend to the church appropriate missions involvement.
  • Give support to the planning and implementation of any home and foreign mission trips sponsored by the church.
  • Promote and encourage participation in any local mission projects.
  • Recommend to the Stewardship Committee an appropriate allotment from the church budget for home, foreign, and local missions work of the church.
  • Maintain an ongoing file and keep accurate records of all meetings where this committee votes upon policies and procedures affecting the operation of the church.

 

 

Nursery/Preschool Committee

            This committee addresses all the preschool needs of the church including:  Sunday School, Choir, Mission Friends, and Wee School.  The committee meets monthly for approximately one hour.

 

 

Flowers

            This committee plans and supervises the decoration of the church during holidays and when called on for special occasions.  The church has a contract with a local florist to provide other weekly sanctuary arrangements.  This committee shall maintain an ongoing file and keep accurate records of all meetings where this committee votes upon policies and procedures affecting the operation of the church.  This committee is busy at Thanksgiving, during Advent Season, which includes Hanging of the Greens, and at Easter.

 

Foods

            This committee organizes food for special church events.  Its duties include preparation of the facilities, purchase of necessary items, serving, and solicitation of food for covered dish meals.  This committee shall maintain an ongoing file and keep accurate records of all meetings when this committee votes upon policies and procedures.  The time required by this committee is varied depending on the need of the church.  An organizational meeting shall be conducted at the beginning of each church year.

 

 

Furnishings and Decorating

            This committee operates at the discretion of the Deacons. The main duties include:  facilitating minor remodeling/redecorating projects, contacting suppliers, making recommendations to the Deacons, and working with the budget constraints established by the Deacons. This committee has an organizational meeting is held between October 1 and December 1 and then as needed.

 

 

History and Memorials

            This committee keeps a record of memorials and compiles a list of “in memory of” or “in honor of” and acknowledges these gifts to the church both monetary and tangible.  It also maintains an ongoing history of Roxboro Baptist Church.  This history should include a listing of pastors and other church staff.  Other historical documents such as videotapes, photographs, and scrapbooks may also be compiled and maintained by this committee.  The History and Memorials Committee shall meet quarterly and at the request of the chairman.

 

Lord’s Supper

            The purpose of the Lord’s Supper Committee is to assist the church in the observance of the Lord’s Supper by preparing and administering the elements.  The committee’s duties include seeing that all equipment, materials, and supplies are available and in place prior to the observance of the Lord’s Supper and that all equipment is gathered, cleaned, and stored after each observance of the ordinance.  This committee shall maintain an ongoing file and keep accurate records of all meetings where this committee votes upon policies and procedures affecting the operation of the church.  This committee has an organizational meeting between October 1 and December1 and then as needed.

 

Baptism

            The Baptismal committee shall assist the pastor and baptismal candidates for the ordinance of baptism.  Its duties include preparing the baptismal equipment, facilities, and garments prior to baptismal services, and assisting candidates prior to and following the ordinance of baptism.  This committee must also see that the robes are hung up to dry and cleaned for future use.  This committee has an organizational meeting between October 1 and December1 and then as needed.

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